The university recognizes the vital role that volunteers play in supporting the university’s mission. Anyone, including current or retired employees, students, alumni, or others, may provide volunteer services to the university with some restrictions.
A volunteer is defined as:
An unpaid individual who freely offers his or her services to the University of Central Florida without any expectation of receiving pay, compensation, or other benefits, (including future employment with the university), in order to support the activities and mission of the university and/or gain experience in specific endeavors.
- Current university employees: may serve as volunteers in any capacity that is outside the course and scope of their paid employment with the university.
- Students: may serve as volunteers for the university for services that are outside of their degree requirements. Students are NOT volunteers for any activities for which they are receiving credit, fulfilling a degree requirement, or part of their course syllabus.
Before an individual can start his or her volunteer assignment, the departments must complete the following procedure:
1. Complete the Volunteer Services Agreement. The Office of Enterprise Risk and Insurance Management is extremely excited to announce the transition to a new software provider, AirSlate, for the volunteer service agreement process. Over the past few months, we have worked hard to improve the process of volunteer agreement management. This new platform provides enhanced reporting and user functionality that we believe will benefit all involved. One of the major end user changes is that volunteers are now responsible for initiating all volunteer agreements. Beginning Tuesday, September 29, 2020, please use this link to access the volunteer services agreement. PDF forms that were accepted via email while we were in between software systems will no longer be accepted after Friday, October 9, 2020. If you have any questions or encounter any problems, please don’t hesitate to reach out to us at email@example.com.
- In order to be considered a registered volunteer, the Volunteers Services Agreement must be completed online and fully executed by all applicable parties before beginning the volunteer assignment.
- Backdated forms will not be accepted.
- Non-U.S. Citizens and Permanent Residents must submit their resume with their Volunteer Services Agreement via the provided attachment page. U.S. Citizens and Permanent Residents should skip this section of the Volunteer Services Agreement.
- Please complete your Volunteer Services Agreement with information reflective of your service efforts through the end of the current calendar year. If you plan to continue your volunteer assignment during the next calendar year, you must complete an additional form in order to reflect that the assignment will continue into the next calendar year.
Volunteer Services Agreement for Volunteers
2. Complete the Appropriate Training. Training such as lab safety training, FERPA training, etc. must be completed prior to the start of the volunteer assignment.
3. Complete the Golf Carts and Automobile Training. If volunteers are expected to operate utility carts or vehicles as part of their volunteer assignment, they must complete the Golf Cart & Utility Vehicle training and/or complete the Automobile requirements.
For questions or concerns, please contact Risk Management.