In each IntegrityStar edition, we highlight some frequently asked questions. In this edition we cover some frequently asked questions related to the university’s policy development process.
Q: How often does the University Policies and Procedures Committee meet and how are the members selected?
A: The Committee meets on a monthly basis, if policies have been submitted for their review and recommended approval. Committee members are designated and appointed by the university president, with the vice president for compliance, ethics, and risk serving as the chair of the Committee. The general counsel and the chief audit executive also serve as ex-officio members on the Committee in a non-voting capacity. The Committee Meeting Dates and Members lists can be found on the UCF Policies and Procedures Resources webpage.
Q: How long does it take a policy to be approved?
A: The time frame varies depending upon the development and review process, and the input received from stakeholders. All policies require stakeholder input and are posted online for public comment for a 14-day period prior to review by the University Policies and Procedures Committee. The policy and Committee’s recommendation is then forwarded for final review and approval by the university president.
Q: When does a policy become effective?
A: Policies become effective upon approval and signature by the university president.
Q: If I wish to comment on a policy that has been posted for public comment, can I do so anonymously?
A: Yes. You are not required to provide your name or contact information when commenting on a policy that has been posted for public comment. If you wish to receive a response to your comment from the policy owner, you must include your contact information on the comment form.
Q: How do I find out when policies are posted for public comment?
A: You can sign up to receive email notifications when policies are posted for comment. Information on how to do this is available on the UCF Policies and Procedures Notification webpage. College Policy Liaisons also receive notices when policies are posted for public comment in order to solicit feedback from faculty. A list of College Policy Liaisons and their contact information is available on the UCF Policies and Procedures College Liaisons webpage.
Q: How often must policies be reviewed?
A: All policies must be reviewed annually by the Responsible Authority and every five years by the University Policies and Procedures Committee. A list of policies due for a five-year review is available on the UCF Policies and Procedures Notification webpage.