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Privacy Points – March 2024

2024 Data Privacy Day

What is Data Privacy Day

Data Privacy Day is an international effort held annually on January 28, to promote awareness about data privacy and educate individuals on how to secure their personal information.

This year, January 28 fell on a Sunday, so this very important day was celebrated twice – on Friday, January 26, and on Monday, January 29 – offering two opportunities to participate in activities:

  1. On January 26, University Compliance and Ethics hosted a tabling event outside the Student Union where students and employees had the opportunity to learn more about the office, ask questions about data privacy, enter a prize drawing, and take home some UCF swag just for visiting the table.
  2. On January 29, University Compliance and Ethics delivered a live webinar, titled “Privacy[at]UCF” that explored how privacy compliance assists the campus community, explained what privacy is versus security, provided tips to protect data at home and at work, and offered resources for anyone interested in data protection and privacy as a career. The webinar slides are available through the 2024 Data Privacy Day course in Workday.

University Compliance and Ethics also provided answers to two frequently asked questions:

  1. How can I protect my personal, school, and work accounts?
    • Set a strong, unique password for each account and never share it with anyone.
    • Enable Multi-Factor Authentication (MFA) on all accounts that support it. Learn how to enable MFA on your UCF Microsoft 365 email through the UCF Information Security Website.
    • Before entering your username and password on a site, closely examine the website address to ensure it is legitimate.
    • Ensure no one is close enough to observe you type your username and password.

 

  1. How can I protect UCF data?
    • Review UCF Policy 4-008 and know what Restricted and Highly Restricted data are, how to protect each type of data and where they can, and cannot, be safely stored.
    • Do not store university data on personal devices or personal cloud storage.
    • Always use the UCF VPN whenever accessing sensitive UCF data while off campus.
    • When working with university data, make sure you are in an area where others cannot view your device screen or access printed materials.
    • Do not use personal devices or personal email to conduct university business.

 

Thank you to everyone that joined us in celebrating this important day at UCF. If you have any questions about the collection, handling, or storing of data, please email privacy@ucf.edu.