IntegrityStar, July 2026 edition
In each IntegrityStar edition, we highlight frequently asked questions. In this edition we cover Q&As on the International Engagement Policy. Additional questions can be directed to the Office of International Collaboration and Export Control at oicec@ucf.edu or to University Compliance and Ethics at complianceandethics@ucf.edu.
Q: What types of activities are covered under this policy?
A: The policy applies to international research collaborations, agreements with foreign entities, hosting international visitors or scholars, acceptance of gifts from foreign countries of concern, and university-related international travel or programs.
Q: Do I need to disclose my international activities?
A: Yes, many international activities, especially those involving foreign entities, funding, or formal agreements, must be disclosed for review. Employees must follow all legal requirements and coordinate with the appropriate UCF offices.
Q: When is approval required?
A: Some higher-risk activities, such as partnerships with foreign entities or engagements involving countries of concern, require advance review and approval by the Office of International Collaboration and Export Control before moving forward.
Q: Does this policy apply only to researchers?
A: No. It applies to all UCF employees who engage in covered international activities, including faculty, staff, administrators, and others involved in international partnerships, agreements, travel, programs, or collaborations on behalf of the university, such as Direct Support Organizations.
Q: What is considered a “foreign entity”?
A: A foreign entity may include an international university, company, government agency, research organization, nonprofit organization, or individual located outside the United States or subject to foreign ownership or control.
Q: If I am collaborating with a colleague at a foreign university, do I need to report it?
A: Possibly. Reporting requirements depend on the nature of the collaboration, funding sources, exchange of information, and other factors. Employees should consult with the Office of International Collaboration and Export Control to determine whether disclosure or review is required.
Q: Does this policy apply to international travel?
A: Yes. University-related international travel is subject to review and other requirements, particularly when travel involves high-risk locations, restricted technologies, or activities that could implicate export control or research security regulations.
Q: What are “foreign countries of concern”?
A: “Foreign countries of concern” is determined by law and includes the following:
- People’s Republic of China,
- Russian Federation,
- Islamic Republic of Iran,
- Democratic People’s Republic of Korea,
- Republic of Cuba,
- Venezuelan regime of Nicholas Maduro, and
- Syrian Arab Republic
It also includes any agency of or any other entity under significant control of such foreign country of concern.
Q: Why does UCF need information about international activities?
A: Collecting information about international engagements helps UCF comply with state and federal reporting requirements, manage institutional risk, protect research activities, and ensure transparency in university operations.
Q: Are gifts, funding, or resources from foreign sources covered by the policy?
A: They may be. Foreign gifts, sponsorships, funding arrangements, or in-kind support can trigger reporting, review, or other compliance requirements and should be discussed with the appropriate university office. If unsure who to ask, reach out to University Compliance and Ethics for help.
Q: What role does the Office of International Collaboration and Export Control play?
A: The Office of International Collaboration and Export Control helps faculty and staff navigate international engagements by providing guidance on export controls, research security, international collaborations, and other regulatory requirements.
Q: What if an international partner asks me to share research data, software, equipment, or technical information?
A: Before sharing anything, employees should consult with the Office of International Collaboration and Export Control. Certain information, technologies, or materials may be subject to export control laws or other restrictions.
Q: Does the policy prohibit international collaboration?
A: No. The policy is intended to ensure those activities are conducted responsibly and in compliance with applicable laws and regulations.
Q: What should I do if I think an international activity has not been properly disclosed or approved?
A: Reach out to your supervisor, the Office of International Collaboration and Export Control, or another appropriate university office for guidance. Addressing potential issues early helps protect both the employee and the university.