IntegrityStar – July 2017 | See Previous Editions

IntegrityStar UCF Compliance & Ethics Newsletter UCF Compliance & Ethics Newsletter

Relationships that Can Create Conflicts

When our personal interests–family, friendships, financial, or social factors–compromise our judgment, decisions, or actions in the workplace, then a conflict can arise. The following are examples of situations in which a conflict can occur:

    • You or your family member either work for a company, or have an ownership interest in a company, that is doing business with UCF.
    • You use your position to seek employment for your relative.
    • You accept gifts from companies doing business with UCF or companies that want to do business with UCF.
    • You use university students to support your outside activities.

Because we are employees of a public institution, we are required to comply with the Florida Statutes Chapter 112, part III Code of Ethics for Public Officers and Employees. These laws are designed to prevent our engaging in activities that will create a conflict of interest or a bias in decision-making, or that will give the appearance of a conflict or bias. The requirements apply to all of us and include the following prohibited actions or conduct:

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University Policies on Amorous Relationships and Employment of Relatives

Highlighted below are two university policies addressing personal relationships in the workplace:

UCF 2-004 Prohibition of Discrimination, Harassment and Related Interpersonal Violence is a new university policy covering many types and forms of conduct, but for the purposes of this article, we’d like to focus on Section XII Inappropriate Amorous Relationships. The policy defines “amorous relationships” as intimate, sexual, and/or any other type of amorous encounter or relationship, whether casual or serious, short-term or long-term.

UCF 3-008.2 Employment of Relatives is a long-standing university policy that also addresses relationships in the workplace. The policy specifically prohibits the appointment of relatives (includes persons who intend to marry or with whom the employee intends to form a domestic partnership or other intimate relationship) to any position in which a direct or indirect supervisory relationship would exist.

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Personal Relationships in the Workplace

People working in the same office often develop supportive friendships through their work interaction and association. But, what happens in the workplace when relationships get personal? The university does not want to interfere with the personal lives of employees, but some friendships, romances, or other personal relationships are inappropriate in the workplace. In fact, some personal interactions or relationships have the potential to violate laws, policies, or regulations that apply to our university.


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A message fromRhonda L. Bishop

Building relationships is important, both in our personal lives and here at work. Work relationships can include the ones that we have with our co-workers, the students we serve, and those we have with our current or potential business partners such as donors and vendors. As America’s partnership university, we know that working together and with others is how we achieve success. And while the university encourages partnerships, we have to be careful when they could create a conflict of interest, could result in a bias in decision-making, or might give the appearance of a conflict or bias. In this fifth edition of the IntegrityStar we decided to focus attention on the types of relationships that can create issues within the workplace, and what we can do to prevent them.

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In the Spotlight In the Spotlight

We would like to highlight the contributions of one of our compliance partners in this July edition.

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Recognition Recognition

See who is being recognized for outstanding efforts in compliance.

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New Policies New or Updated UCF Policies and Regulations



Read about the new or updated UCF policies and regulations that were recently approved.

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In each IntegrityStar edition, we highlight some frequently asked questions. The following FAQs provide general guidelines for all employees.

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In Our Next Edition In Our Next Edition

Our sixth edition will be out in the fall of 2017. In it, we will highlight the new UCF Employee Code of Conduct.  We will have an article on the subject and a short video.

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