All activities or programs subject to the Youth Protection policy must register with University Compliance, Ethics, and Risk through the Squire registration system.
As part of the registration process, the program sponsor must submit the following information at least 45 days prior to the start date of the program/activity:
- Program title, description, length of session, and location, and university facilities being utilized if applicable.
- Overnight stay details, including at least two program staff indicated residing overnight, if applicable.
- Program sponsor’s contact information (and a primary contact for the program if different from the program sponsor).
- Information on all program staff, including name, phone number, email address, employee or volunteer status with UCF or the third-party organization, and the number of hours the staff member will be working with the minors. This must be completed at least five business days prior to the program start date.
- Proof of Camp Insurance purchased through UCF Enterprise Risk and Insurance Management for UCF Programs, or for third-party organizations a Certificate of Insurance listing the university as an additional insured (see sample certificate on the Youth Protection Program Resources webpage).
- A detailed safety plan providing step-by-step instructions for program staff to follow in the case of an emergency. A template is located on the Youth Protection Program Resources webpage.
- A list of all participating minors must be uploaded to the program registration in Squire within five days after the program start date.
Once the registration has been submitted, University Compliance, Ethics, and Risk will review the information and communicate any deficiencies to the program sponsor or campus liaison. Program sponsors will receive an email notification once the review has been completed.
The following types of programs are not required to register:
- Events open to the public where guardians or chaperones are invited or expected to accompany and supervise minors;
- Field trips or visits supervised by a minor’s school or organization;
- Patient-care activities relating to minors;
- Recruited student-athlete “official visits” involving minors;
- Institutional Review Board (IRB) approved research involving minors;
- Licensed childcare facilities on campus; or
- Activities involving a minor(s) who is enrolled, dually enrolled, or accepted for enrollment at the university, or who is employed by the university.
Campus Liaisons for Third-party Organizations
Third-party organizations and other non-UCF affiliated groups are required to obtain a campus liaison to register the activity/program with the university on behalf of the third party. The campus liaison must be either a UCF or DSO employee. The following areas are able to provide this service:
*Programs reserving space through the university’s Recreation and Wellness Center – please contact the Facilities Scheduler https://rwc.sdes.ucf.edu/reservations/.
*Programs reserving space through the UCF Athletics Association – please contact the office of Facility & Event Management email@example.com.
*All other programs – please contact UCF Continuing Education at firstname.lastname@example.org.
For questions on how to log in and complete the registration process please use the Squire Registration Help Guide for Program Sponsors or contact University Compliance, Ethics, and Risk at 407-823-6263 or by email at email@example.com.
Emergency Notifications for Third Parties
Visitors to UCF who do not have active UCF credentials may register to receive emergency notifications through the UCF Mobile App. To receive alerts, download the UCF Mobile App to your smartphone or device and follow these steps:
- Select the “Safety” icon on the main screen
- Select the UCF Alerts dropdown menu
- Select the “Opt into UCF Alerts Push Notification
- Select the green “Opt in” button on the top right of your screen
- You’re done!
Make sure your device has enabled notifications for this UCF Mobile App. You’ll receive important information regarding emergencies on campus with instructions to help you make decisions to stay safe. You can opt out of receiving these notifications at any time.